The administrative and operational backbone of EventPro. Manages the business infrastructure — people, money, scheduling, and brand — that enables every other division to focus on production.
Leads Division 01; oversees all Business Operations departments and the company's administrative function.
Hiring, onboarding, employee relations, and compliance across the company.
Leads all HR functions including hiring policy, employee relations, and compliance.
Manages day-to-day HR operations, benefits administration, and onboarding.
Provides administrative support to the HR department.
Coordinates crew and staff scheduling across all divisions and events.
Responsible for jobsite scheduling of field crews only. Builds and maintains field crew call schedules across all events; coordinates with division leads on crew requirements and availability; manages day-of field staffing adjustments.
Accounts payable, accounts receivable, payroll, and financial reporting.
Oversees all financial operations including AP, AR, payroll, and strategic financial reporting.
Manages day-to-day financial transactions, vendor payments, and financial records.
Provides administrative support to the finance function.
Manages procurement across all divisions — processes POs, sources vendors, negotiates pricing, and fulfills purchasing requests submitted by department and division managers. Maintains vendor relationships and purchase records; coordinates with Finance on budget compliance and AP.
Manages EventPro's brand presence, content creation, and event documentation.
Leads brand strategy, content planning, and external communications.
Executes marketing campaigns, manages social media, and coordinates content production.
Captures professional photography at EventPro events for portfolio and marketing use.
Captures professional video at EventPro events for portfolio and marketing use.
Edits and produces photo and video content for marketing and portfolio use.
The revenue engine. Wins new business, designs what gets built, and owns the client relationship from the first call through the end of every event. Every job at EventPro originates here.
Leads Division 02; sets the creative and sales direction for the company; oversees producers, creative, and engineering.
Owns the full client lifecycle — discovery, proposal, close, and event execution.
Manages complex, high-value clients; mentors producers; supports business development.
Primary client contact from discovery through post-event; designs, prices, and manages the full event scope.
Supports producers on active accounts while developing toward full client ownership.
Provides visual development and design support for proposals and client presentations.
Leads the creative team; oversees visual direction for proposals and client-facing design work.
Creates photorealistic 3D visualizations of event designs for proposals and client presentations.
Produces graphic design assets for proposals, presentations, and client-facing communications.
Supports the creative team with production work, file management, and design tasks.
Engineers all custom scenic and fabrication builds from initial design through pricing and shop documentation.
Designs and engineers all custom builds; produces technical drawings and shop packages; oversees fabrication execution.
Produces technical drawings and CAD documentation from engineering direction.
Supports the Drafter and Lead Technical Designer with CAD file prep, drawing revisions, file management, and basic drafting tasks; entry-level role for developing technical drawing skills in a production environment.
Builds everything custom. The shop produces every scenic element EventPro delivers — carpentry, metal, CNC, paint, and automation — and the same crew installs it in the field. The people who build it own it through the end of the show.
Leads the Scenic and Fabrication division; oversees all departments, production schedules, and quality from shop floor through field install.
Manages build schedules, material procurement, and shop logistics.
Primary scenic build department; produces custom wooden structures, scenic pieces, and platforms.
Oversees day-to-day carpentry operations and leads the shop floor.
Builds precision millwork, cabinetry, and fine woodwork for scenic elements.
Builds scenic structures, platforms, and custom wooden elements.
Applies surface laminates, vinyl wraps, and substrate treatments to scenic pieces.
Provides general support across the shop — material handling, cleanup, and assist work.
Produces custom metal structures, frames, and hardware for scenic builds.
Leads metal fabrication operations; manages complex metal builds and department workflow.
Builds custom metal structures and scenic hardware.
Produces precision machined components for scenic and structural elements.
Supports machining operations and maintains equipment.
Welds structural and scenic metal components.
Operates CNC cutting equipment for precision fabrication of scenic components.
Programs and operates CNC equipment; leads the digital fabrication workflow.
Operates CNC equipment under lead direction.
Operates 3D printing equipment for prototype and specialty scenic components.
Operates 3D printing equipment; manages print queue, material inventory, and part finishing.
Produces custom foam carvings and sculptural elements for specialty scenic builds.
Hand-carves foam and sculptural materials into custom scenic elements.
Applies hardcoat finishes to foam and sculptural scenic elements — including fiberglass layup, polyurea coating, and other protective and decorative surface applications. Works closely with the Foam Carver to take raw carvings through to finished, durable scenic pieces.
Applies all paint, finish, and surface treatments to completed scenic builds.
Leads the paint and finishing department; manages paint schedules, crew, and quality.
Applies scenic paint treatments, textures, and custom finishes to built pieces.
Specializes in faux finish techniques — wood grain, stone, metal, aged, and textured effects.
Applies base coats and standard paint treatments.
Applies protective finishes, sealers, and final surface treatments to completed scenic pieces.
Installs LED systems and automated elements within scenic builds.
Designs and installs automated scenic elements including motorized systems and animatronics.
Handles all electrical work within scenic and fabrication builds — including LED integration, power distribution, wiring, and low-voltage systems. Works alongside the Automation Specialist on electrified scenic elements.
Sources, preps, and delivers the environmental layer of every event — rental inventory, floral, printed graphics, and fabric treatments. Every piece in this division is set-in-place inventory. The division owns the full lifecycle from warehouse prep through field install and deprep.
Leads the Decor and Environment division; manages the prep-to-deprep lifecycle across all four departments.
Manages EventPro's rental inventory — furniture, bars, lounge pieces, staging, and all set-in-place decor items.
Manages rental inventory from warehouse prep through field placement and post-event deprep.
Assists with rental inventory prep, transport, placement, and return.
Produces and places floral arrangements and set dressing elements across event environments.
Designs and executes overall set dressing and prop placement for event environments.
Designs and builds floral arrangements for events.
Assists with floral construction, conditioning, and on-site placement.
Produces all large-format print, vinyl graphics, and signage for events.
Manages the printing and graphics department; oversees production from file prep through output and install.
Prepares and preflights digital files for print production.
Operates large-format printing equipment.
Installs printed graphics, vinyl wraps, and signage at event sites.
Produces and installs all fabric treatments — pipe and drape, sewn panels, and ceiling installations.
Leads the textiles department; manages fabric inventory, production, and field installation.
Sews custom panels, drape modifications, and textile pieces.
Assists with fabric prep, inventory management, and load-out.
Installs pipe and drape, fabric panels, and standard textile treatments on-site.
Installs complex fabric treatments including ceiling drapes and specialty rigged textile work.
Designs, installs, operates, and maintains all technical systems — audio, video, lighting, rigging, and power. Technology Services is the model for end-to-end division ownership at EventPro: one team specs the gear, preps it, runs the show, strikes it, and puts it back on the shelf.
Leads Technology Services; provides technical oversight across all departments and manages the division's full equipment lifecycle.
Calls the show in real time — cueing audio, video, and lighting simultaneously in coordination with the producer. Cross-departmental by nature.
Designs and operates all audio systems from pre-show specification through strike and deprep.
Manages the audio department; oversees system design, gear inventory, crew scheduling, and quality.
Designs audio system architecture — speaker placement, signal flow, and system specification.
Operates the front-of-house audio console; mixes the show.
Operates the monitor console; manages the on-stage audio mix for performers and presenters.
Installs and patches audio systems under the engineer's direction.
Assists with audio load-in, cabling, and strike.
Preps and depreps audio gear in the warehouse; maintains inventory and ensures gear returns to the shelf.
Designs and operates all video systems — switching, projection, LED, cameras, and streaming.
Manages the video department; oversees system design, gear inventory, crew scheduling, and quality.
Designs video signal flow and system architecture for events.
Operates the Blackmagic ATEM production switcher for live video switching.
Operates the Barco E2 video processor for complex multi-screen event production.
Operates presentation graphics software and manages show content playback.
Manages live streaming encoding, platform configuration, and broadcast quality.
Operates projection systems and manages video playback for presentations and shows.
Operates handheld or tripod cameras for live event capture and IMAG.
Programs and operates robotic camera systems.
Operates the AV system in a dedicated breakout room for the duration of the show.
Floats between breakout rooms; responds to technical issues rather than stationing in a single room.
Assists with AV setup and breakdown; does not operate technical equipment during the show.
Installs, configures, and operates LED wall systems.
Assists with video load-in, cabling, and strike.
Preps and depreps video gear in the warehouse; maintains inventory and ensures gear returns to the shelf.
Designs and operates all lighting systems from pre-show plot through strike and deprep.
Manages the lighting department; oversees system design, gear inventory, crew scheduling, and quality.
Creates the lighting design and plot for each event; responsible for the visual look of the show.
Programs and operates the lighting console during the show.
Leads on-site lighting installation; supervises the electrics crew and ensures accurate execution of the lighting plot.
Installs and focuses lighting fixtures following the ME's direction.
Assists with lighting load-in, cabling, and strike.
Preps and depreps lighting gear in the warehouse; maintains inventory and ensures gear returns to the shelf.
Installs all overhead rigging — truss, motors, and hanging points. A setup and strike function; no rigging role persists through the show.
Designs rigging systems, calculates load capacity, and serves as the technical authority for all rigging decisions.
Leads the rigging crew on-site; directs up and down riggers through install and strike.
Works aloft to set picks, hang motors, and establish overhead rigging points.
Works the floor, operating chain motors and managing down-rigging during install and strike.
Assists with rigging setup and strike under Head Rigger direction.
Provides and manages power distribution for all technical systems on-site.
Operates generator equipment; manages power distribution, load balancing, and cable runs to all technical departments.
The pass-through logistics layer. Loads and unloads trucks, coordinates all transportation, and maintains the facility. Logistics does not own production inventory — every other division manages its own assets from prep through deprep.
Leads Logistics and Facilities; coordinates all truck scheduling, driver deployment, and facility operations.
Manages all inbound and outbound freight at the EventPro facility.
Runs the dock floor; coordinates all loading, receiving, and routing of assets to and from home divisions.
Operates forklift equipment for loading, unloading, and warehouse movement of freight.
Handles freight movement — loading, unloading, and routing cases and equipment to home divisions.
Operates EventPro's fleet and coordinates all truck and vehicle deployment for shows.
Operates Class A vehicles — semis and large-format trucks — for long hauls and oversized loads.
Operates Class B straight trucks for standard show loads.
Operates DOT-regulated commercial vehicles for show transportation; drive-and-drop function.
Drives the truck to site and stays to work load-in and load-out alongside the production crew.
Handles local, non-commercial deliveries, pickups, and logistics runs.
Maintains the EventPro facility — building systems, equipment, and general upkeep.
Performs facility repairs, coordinates contractor services, and handles general building maintenance.
| Type | Code | Position | Division | Department | Util | Pay / hr | w/ Burden | Fully Loaded | Rec. Bill / hr | Eff. Margin | ⚑ |
|---|
| Type | Code | Position | Division | Pay / Day | Rec. Bill / Day | Day Margin | ⚑ |
|---|
| Code | Position | Division | Salary Range | % Revenue | Pay / hr | Rec. Bill / hr | Bill Markup | ⚑ |
|---|
| Code | Position | Division | Department | Salary Low | Salary Mid | Salary High | % Revenue | ⚑ |
|---|
| GL Code | Account Name | Type | Division / Service Line | Notes |
|---|---|---|---|---|
| 4000 | Revenue | |||
| 4100 | Technology Services Revenue | |||
| 4110 | Audio — Equipment Revenue | REV | 05 — Technology Services | EventPro-owned audio gear billed to client; matches COGS 5110 |
| 4111 | Audio — Labor Revenue | REV | 05 — Technology Services | A1, A2, A3 tech time billed to client; matches COGS 5111/5112 |
| 4120 | Video & LED — Equipment Revenue | REV | 05 — Technology Services | EventPro-owned video and LED gear billed to client; matches COGS 5120 |
| 4121 | Video & LED — Labor Revenue | REV | 05 — Technology Services | V1, V2, LED tech time billed to client; matches COGS 5121/5122 |
| 4130 | Lighting — Equipment Revenue | REV | 05 — Technology Services | EventPro-owned lighting gear billed to client; matches COGS 5130 |
| 4131 | Lighting — Labor Revenue | REV | 05 — Technology Services | LD, L2, L3 tech time billed to client; matches COGS 5131/5132 |
| 4140 | Rigging — Equipment Revenue | REV | 05 — Technology Services | EventPro-owned rigging hardware and motors billed to client; matches COGS 5140 |
| 4141 | Rigging — Labor Revenue | REV | 05 — Technology Services | RE, HR, URIG, DRIG time billed to client; matches COGS 5141/5142 |
| 4150 | Power & Generator — Equipment Revenue | REV | 05 — Technology Services | EventPro-owned generators and distro billed to client; matches COGS 5150 |
| 4151 | Power & Generator — Labor Revenue | REV | 05 — Technology Services | Power tech time billed to client; matches COGS 5151/5152 |
| 4160 | Show Calling — Labor Revenue | REV | 05 — Technology Services | SHC day rate billing; no equipment component; matches COGS 5160 |
| 4200 | Scenic & Fabrication Revenue | |||
| 4210 | Scenic Props Revenue | REV | 03 — Scenic & Fabrication | Rental revenue for all EP-owned scenic props regardless of which disciplines built them (carpentry, metal, foam, paint, automation, etc.); initial build costs coded to labor/materials by discipline; matches COGS 5210 |
| 4212 | Scenic Props — Materials Revenue | REV | 03 — Scenic & Fabrication | Raw materials and supplies billed to client (cost + markup); matches COGS 5213 |
| 4221 | Carpentry & Millwork — Labor Revenue | REV | 03 — Scenic & Fabrication | CP1, CP2 shop/field labor billed; matches COGS 5221/5222 |
| 4231 | Metal Fabrication — Labor Revenue | REV | 03 — Scenic & Fabrication | MF1, MF2 shop/field labor billed; matches COGS 5231/5232 |
| 4241 | CNC & Digital Fabrication — Labor Revenue | REV | 03 — Scenic & Fabrication | CNC1, CNC2 shop and field labor billed; matches COGS 5241/5242 |
| 4251 | Additive Manufacturing — Labor Revenue | REV | 03 — Scenic & Fabrication | 3DR labor billed — FDM, resin, and specialty printing; matches COGS 5251/5252 |
| 4261 | Foam Sculpture & Specialty Finishes — Labor Revenue | REV | 03 — Scenic & Fabrication | FSC, SFT labor billed; matches COGS 5261/5262 |
| 4271 | Paint & Finishing — Labor Revenue | REV | 03 — Scenic & Fabrication | SP1, SP2 labor billed; matches COGS 5271/5272 |
| 4281 | Automation & Electrics — Labor Revenue | REV | 03 — Scenic & Fabrication | ELT labor billed; matches COGS 5281/5282 |
| 4300 | Decor & Environment Revenue | |||
| 4310 | Floral & Set Dressing — Product Revenue | REV | 04 — Decor & Environment | Floral product, plant stock, and set dressing items billed to client; matches COGS 5310 |
| 4311 | Floral & Set Dressing — Labor Revenue | REV | 04 — Decor & Environment | Design, arrangement, install, and strike labor billed; matches COGS 5311/5312 |
| 4320 | Textiles — Product Revenue | REV | 04 — Decor & Environment | Rental revenue for finished textile inventory — drape, pipe & drape, and softgoods; after Client A funds the custom build, finished panels enter inventory for ongoing rental; matches COGS 5320 |
| 4321 | Textiles — Labor Revenue | REV | 04 — Decor & Environment | Custom sewing, fabrication, install, rigging, and strike labor billed — covers initial build of new textile products and on-site installation; matches COGS 5321/5322 |
| 4322 | Textiles — Materials Revenue | REV | 04 — Decor & Environment | Raw fabric, thread, hardware, and materials billed to Client A on custom builds — ceiling treatments, custom drapery, new linen runs; matches COGS 5323 |
| 4330 | Printing & Graphics — Product Revenue | REV | 04 — Decor & Environment | Printed product cost billed to client (wide format, signage, graphics); matches COGS 5330 |
| 4331 | Printing & Graphics — Labor Revenue | REV | 04 — Decor & Environment | Install and environmental graphics labor billed; matches COGS 5331/5332 |
| 4340 | Decor Rentals — Equipment Revenue | REV | 04 — Decor & Environment | Props, furniture, bars, staging, dance floors, and flooring billed to client; linen coded to 4320 Textiles; matches COGS 5340 |
| 4341 | Decor Rentals — Labor Revenue | REV | 04 — Decor & Environment | Delivery, setup, and strike labor for decor rentals billed; matches COGS 5341/5342 |
| 4400 | Creative & Design Revenue | |||
| 4410 | Creative Direction — Labor Revenue | REV | 02 — Ideation & Design | Concept development and creative direction fees; matches COGS 5410/5411 |
| 4420 | Technical Design & Engineering — Labor Revenue | REV | 02 — Ideation & Design | CAD, shop drawings, engineering documentation; matches COGS 5410/5411 |
| 4430 | Graphic & Environmental Design — Labor Revenue | REV | 02 — Ideation & Design | 2D/3D graphics, environmental branding; matches COGS 5410/5411 |
| 4500 | Event Management Revenue | |||
| 4510 | Event Management & Producing — Labor Revenue | REV | 02 — Ideation & Design | Producer and PM billing covering pre-production and on-site supervision; matches COGS 5420/5421 |
| 4600 | Logistics Revenue | |||
| 4610 | Trucking — Transportation Revenue | REV | 06 — Logistics & Facilities | Mileage rate billed to client — covers fuel, wear and tear, and maintenance on EP fleet; matches COGS 5510 |
| 4611 | Trucking — Labor Revenue | REV | 06 — Logistics & Facilities | CDL and DOT driver time billed to client; matches COGS 5511/5512 |
| 4620 | Warehousing & Storage | REV | 06 — Logistics & Facilities | Storage fees billed to clients; facility cost — no labor/equipment split; matches COGS 5520 |
| 4630 | Machinery & Equipment — Revenue | REV | 06 — Logistics & Facilities | Scissor lifts, forklifts, boom lifts, and other heavy equipment billed to client — whether EP-owned or subrented and marked up; matches COGS 5530 |
| 4700 | Other Revenue | |||
| 4710 | Miscellaneous Equipment Rental | REV | All Divisions | Ad-hoc gear rental not captured by a department-specific code above |
| 4720 | Reimbursable Expenses | REV | All Divisions | Pass-through costs billed at cost (travel, permits, fees, per diems) |
| 4790 | Miscellaneous — Labor Revenue | REV | — | Ad hoc or one-off service labor billed to client not captured in any other revenue code; equipment and product revenue coded to 4710 |
| GL Code | Account Name | Type | Division / Department | Notes |
|---|---|---|---|---|
| 5000 | Cost of Sales | |||
| 5100 | Technology Services — Direct Costs | |||
| 5110 | Audio — Equipment Cost | COGS | 05 — Technology Services | Depreciation, maintenance, and storage of EP-owned audio gear; matches revenue 4110 |
| 5111 | Audio — Labor W2 | COGS | 05 — Technology Services | ASD, A2, A3 — fully-loaded W2 cost; matches revenue 4111 |
| 5112 | Audio — Labor 1099 | COGS | 05 — Technology Services | Contract audio crew — A1 FOH, monitor eng; matches revenue 4111 |
| 5120 | Video & LED — Equipment Cost | COGS | 05 — Technology Services | Depreciation, maintenance, and storage of EP-owned video and LED gear; matches revenue 4120 |
| 5121 | Video & LED — Labor W2 | COGS | 05 — Technology Services | VSD, BKT, BF, GAV, LED, SHV — fully-loaded W2 cost; matches revenue 4121 |
| 5122 | Video & LED — Labor 1099 | COGS | 05 — Technology Services | Contract video crew — V1D, V1P; matches revenue 4121 |
| 5130 | Lighting — Equipment Cost | COGS | 05 — Technology Services | Depreciation, maintenance, and storage of EP-owned lighting gear; matches revenue 4130 |
| 5131 | Lighting — Labor W2 | COGS | 05 — Technology Services | LD, ME, L2, L3 — fully-loaded W2 cost; matches revenue 4131 |
| 5132 | Lighting — Labor 1099 | COGS | 05 — Technology Services | Contract lighting crew — L1 console op; matches revenue 4131 |
| 5140 | Rigging — Equipment Cost | COGS | 05 — Technology Services | Depreciation, maintenance, and inspection of EP-owned rigging hardware and motors; matches revenue 4140 |
| 5141 | Rigging — Labor W2 | COGS | 05 — Technology Services | RE, HR, URIG, DRIG, RH — fully-loaded W2 cost; matches revenue 4141 |
| 5142 | Rigging — Labor 1099 | COGS | 05 — Technology Services | Contract riggers; matches revenue 4141 |
| 5150 | Power & Generator — Equipment Cost | COGS | 05 — Technology Services | Depreciation, maintenance, and fuel for EP-owned generators and distro; matches revenue 4150 |
| 5151 | Power & Generator — Labor W2 | COGS | 05 — Technology Services | GT — fully-loaded W2 cost; matches revenue 4151 |
| 5152 | Power & Generator — Labor 1099 | COGS | 05 — Technology Services | Contract generator techs; matches revenue 4151 |
| 5160 | Show Calling — Labor 1099 | COGS | 05 — Technology Services | SHC day rate cost; matches revenue 4160 |
| 5200 | Scenic & Fabrication — Direct Costs | |||
| 5210 | Scenic Props Cost | COGS | 03 — Scenic & Fabrication | Depreciation and storage of all EP-owned scenic props as finished rental assets — covers output of all fabrication disciplines; matches revenue 4210 |
| 5213 | Scenic Props — Materials Cost | COGS | 03 — Scenic & Fabrication | Raw materials consumed on scenic prop rentals and builds (all disciplines blended); matches revenue 4212 |
| 5221 | Carpentry & Millwork — Labor W2 | COGS | 03 — Scenic & Fabrication | CP1, CP2, CM, LAM, SA — W2 cost; matches revenue 4221 |
| 5222 | Carpentry & Millwork — Labor 1099 | COGS | 03 — Scenic & Fabrication | Contract carpenters; matches revenue 4221 |
| 5231 | Metal Fabrication — Labor W2 | COGS | 03 — Scenic & Fabrication | MF1, MF2, MA1, MA2, MF3 — W2 cost; matches revenue 4231 |
| 5232 | Metal Fabrication — Labor 1099 | COGS | 03 — Scenic & Fabrication | Contract welders and machinists; matches revenue 4231 |
| 5241 | CNC & Digital Fabrication — Labor W2 | COGS | 03 — Scenic & Fabrication | CNC1, CNC2 — W2 cost; matches revenue 4241 |
| 5242 | CNC & Digital Fabrication — Labor 1099 | COGS | 03 — Scenic & Fabrication | Contract CNC operators; matches revenue 4241 |
| 5251 | Additive Manufacturing — Labor W2 | COGS | 03 — Scenic & Fabrication | 3DR — W2 cost; matches revenue 4251 |
| 5252 | Additive Manufacturing — Labor 1099 | COGS | 03 — Scenic & Fabrication | Contract 3D printing specialists; matches revenue 4251 |
| 5261 | Foam Sculpture & Specialty Finishes — Labor W2 | COGS | 03 — Scenic & Fabrication | FC, SFT — W2 cost; matches revenue 4261 |
| 5262 | Foam Sculpture & Specialty Finishes — Labor 1099 | COGS | 03 — Scenic & Fabrication | Contract foam carvers, hardcoat applicators; matches revenue 4261 |
| 5271 | Paint & Finishing — Labor W2 | COGS | 03 — Scenic & Fabrication | SP1, SP2, FFP, SP3, FT — W2 cost; matches revenue 4271 |
| 5272 | Paint & Finishing — Labor 1099 | COGS | 03 — Scenic & Fabrication | Contract painters; matches revenue 4271 |
| 5281 | Automation & Electrics — Labor W2 | COGS | 03 — Scenic & Fabrication | AE1, ELT — W2 cost; matches revenue 4281 |
| 5282 | Automation & Electrics — Labor 1099 | COGS | 03 — Scenic & Fabrication | Contract automation specialists; matches revenue 4281 |
| 5300 | Decor & Environment — Direct Costs | |||
| 5310 | Floral & Set Dressing — Product Cost | COGS | 04 — Decor & Environment | Floral product, plant stock, set dressing items — cost to EP; matches revenue 4310 |
| 5311 | Floral & Set Dressing — Labor W2 | COGS | 04 — Decor & Environment | SDEC, FL1, FL2 — W2 cost; matches revenue 4311 |
| 5312 | Floral & Set Dressing — Labor 1099 | COGS | 04 — Decor & Environment | Contract decorators, florists; matches revenue 4311 |
| 5320 | Textiles — Inventory Cost | COGS | 04 — Decor & Environment | Carrying cost for finished textile inventory — drape, softgoods, ceiling treatment panels; matches revenue 4320 |
| 5321 | Textiles & Soft Goods — Labor W2 | COGS | 04 — Decor & Environment | TX1–TX5 — W2 cost; matches revenue 4321 |
| 5322 | Textiles & Soft Goods — Labor 1099 | COGS | 04 — Decor & Environment | Contract stitchers, fabric installers; matches revenue 4321 |
| 5323 | Textiles — Materials Cost | COGS | 04 — Decor & Environment | Fabric, thread, hardware, and raw materials consumed on custom textile builds and ceiling treatments; matches revenue 4322 |
| 5330 | Printing & Graphics — Print/Product Cost | COGS | 04 — Decor & Environment | Print vendor cost — wide format, substrates, inks; matches revenue 4330 |
| 5331 | Printing & Graphics — Labor W2 | COGS | 04 — Decor & Environment | PPT, PMO, GI — W2 cost; matches revenue 4331 |
| 5332 | Printing & Graphics — Labor 1099 | COGS | 04 — Decor & Environment | Contract installers and operators; matches revenue 4331 |
| 5340 | Decor Rentals — Equipment/Inventory Cost | COGS | 04 — Decor & Environment | Props, furniture, bars, staging, dance floors, and flooring — inventory carrying cost to EP; linen coded to 5320 Textiles; matches revenue 4340 |
| 5341 | Decor Rentals — Labor W2 | COGS | 04 — Decor & Environment | RS, RA — W2 cost; matches revenue 4341 |
| 5342 | Decor Rentals — Labor 1099 | COGS | 04 — Decor & Environment | Contract rental staff; matches revenue 4341 |
| 5400 | Creative, Design & Producing — Direct Costs | |||
| 5410 | Creative & Design Labor — W2 | COGS | 02 — Ideation & Design | ENG1, DFT, DFA, EPH, EMV — fully-loaded W2 cost; matches revenue 4410/4420/4430 |
| 5411 | Creative & Design Labor — 1099 | COGS | 02 — Ideation & Design | Contract designers, photographers, motion; matches revenue 4410/4420/4430 |
| 5420 | Event Producer Labor — W2 | COGS | 02 — Ideation & Design | LEP, EP, JPE — fully-loaded W2 cost; matches revenue 4510/4520 |
| 5421 | Event Producer Labor — 1099 | COGS | 02 — Ideation & Design | Contract producers and PMs; matches revenue 4510/4520 |
| 5500 | Logistics & Facilities — Direct Costs | |||
| 5510 | Trucking — Mileage Cost Allocation | COGS | 06 — Logistics & Facilities | Per-job mileage cost allocated to project based on miles driven; offsets 4610 mileage revenue — underlying fleet costs (fuel, maintenance, depreciation) tracked in 6420/6430/6360 |
| 5511 | Trucking — Labor W2 | COGS | 06 — Logistics & Facilities | In-house CDL drivers — W2 cost; matches revenue 4611 |
| 5512 | Trucking — Labor 1099 | COGS | 06 — Logistics & Facilities | Contract CDL/DOT drivers — CDLA, CDLB, DOT, SHD, DR; matches revenue 4611 |
| 5520 | Warehousing & Storage Cost | COGS | 06 — Logistics & Facilities | EP-owned warehouse space allocated to project storage (same facility as main rent); matches revenue 4620 |
| 5530 | Machinery & Equipment — Cost | COGS | 06 — Logistics & Facilities | Cost of scissor lifts, forklifts, boom lifts, and heavy equipment used on project — covers both EP-owned asset depreciation and subrental vendor invoices; matches revenue 4630 |
| 5600 | Subcontractors & Outside Services | |||
| 5610 | AV Subcontractors | COGS | 05 — Technology Services | Outside AV companies and specialty crew not on EP payroll; offsets 4100 Technology Services Revenue |
| 5620 | Scenic Subcontractors | COGS | 03 — Scenic & Fabrication | Outside fabricators and specialty shops; offsets 4200 Scenic & Fabrication Revenue |
| 5630 | Decor Subcontractors | COGS | 04 — Decor & Environment | Outside florists and rental companies; offsets 4300 Decor & Environment Revenue |
| 5640 | Trucking & Transportation Subcontractors | COGS | 06 — Logistics & Facilities | 3rd party trucking companies hired when EP fleet is unavailable or insufficient; full outsource of transportation to outside vendor; offsets 4610 Transportation Revenue |
| 5690 | Other Subcontractors | COGS | All Divisions | Specialty subcontractors not categorized above |
| 5700 | Miscellaneous Direct Costs | |||
| 5710 | Audio — Subrented Equipment | COGS | 05 — Technology Services | Audio gear rented from outside vendor to supplement EP inventory; cross-rental |
| 5711 | Video & LED — Subrented Equipment | COGS | 05 — Technology Services | Video and LED gear rented from outside vendor to supplement EP inventory; cross-rental |
| 5712 | Lighting — Subrented Equipment | COGS | 05 — Technology Services | Lighting gear rented from outside vendor to supplement EP inventory; cross-rental |
| 5714 | Decor — Subrented Equipment | COGS | 04 — Decor & Environment | Decor, prop, and furniture inventory rented from outside vendor to supplement EP stock |
| 5720 | Venue & Space Costs | COGS | All Divisions | Load-in fees, venue labor, space rental billed to project |
| 5740 | 3rd Party Storage (Direct) | COGS | All Divisions | Outside storage billed to project — rented storage units or overflow trailers for show-specific needs; distinct from EP facility (5520) |
| 5750 | Show Supplies & Expendables | COGS | All Divisions | Tape, tie line, consumables billed to show not captured above |
| 5790 | Miscellaneous Direct Costs | COGS | All Divisions | Direct project costs not categorized above |
| GL Code | Account Name | Type | Division / Department | Notes |
|---|---|---|---|---|
| 6000 | Operating Expenses | |||
| 6100 | Salaries & Wages — Overhead | |||
| 6110 | Executive Compensation | OPEX | 01 / Executive | Owner draws, executive salaries |
| 6121 | Business Operations — Division Leadership Salary | OPEX | 01 — Business Operations | BOD |
| 6122 | Ideation & Design — Division Leadership Salary | OPEX | 02 — Ideation & Design | CD |
| 6123 | Scenic & Fabrication — Division Leadership Salaries | OPEX | 03 — Scenic & Fabrication | SD, CC — scenic director and construction coordinator |
| 6124 | Decor & Environment — Division Leadership Salary | OPEX | 04 — Decor & Environment | DD |
| 6125 | Technology Services — Division Leadership Salary | OPEX | 05 — Technology Services | TD |
| 6126 | Logistics & Facilities — Division Leadership Salary | OPEX | 06 — Logistics & Facilities | LOD |
| 6130 | Finance & Admin Salaries | OPEX | 01 / Finance | FO, FNC1, FNC2, PUR, FSC |
| 6140 | Human Resources Salaries | OPEX | 01 / HR | HR1, HR2, HR3 |
| 6150 | Marketing Salaries | OPEX | 01 / Marketing | MKT, MKC, MED |
| 6200 | Payroll Taxes & Benefits | |||
| 6210 | FICA / Payroll Taxes | OPEX | 01 / Finance | Employer share SS + Medicare |
| 6220 | Federal & State Unemployment (FUTA/SUTA) | OPEX | 01 / Finance | Employer FUTA + state SUI; W2 employees only — capped annually per employee |
| 6230 | Workers' Compensation Insurance | OPEX | 01 / Finance | Higher rate for field/shop classifications |
| 6240 | Health & Dental Insurance | OPEX | 01 / HR | Employer contribution |
| 6250 | 401(k) / Retirement Contributions | OPEX | 01 / HR | Employer match |
| 6300 | Facilities & Operations | |||
| 6310 | Rent | OPEX | 01 / Admin | Shop and office lease; tag by location (Maryland / Florida) for location reporting |
| 6330 | Utilities | OPEX | 01 / Admin | Electric, gas, water — shop and office |
| 6340 | Shop Supplies & Maintenance | OPEX | 03 / Operations | Consumables, shop upkeep, non-billable supplies |
| 6350 | Equipment Maintenance & Repair | OPEX | All Divisions | Upkeep on owned gear, tools, machinery |
| 6360 | Equipment Depreciation | OPEX | All Divisions | Non-cash; consult accountant for schedule |
| 6400 | Vehicles & Transportation — Overhead | |||
| 6410 | Vehicle Leases | OPEX | 06 / Transportation | Trucks and vans not billed to specific shows |
| 6420 | Fleet Fuel | OPEX | 06 / Transportation | All fleet fuel regardless of show vs. non-show — impractical to split at the pump; show cost recovery handled through mileage billing (4610) |
| 6430 | Vehicle Maintenance & Insurance | OPEX | 06 / Transportation | Fleet upkeep, wear and tear, repairs, and commercial auto insurance; show cost recovery handled through mileage billing (4610) |
| 6440 | DOT Permits & Compliance | OPEX | 06 / Transportation | DOT operating authority, CDL-related permits, FMCSA filings, vehicle registrations for commercial fleet |
| 6500 | Technology & Software | |||
| 6510 | Software Subscriptions | OPEX | 01 / Admin | Lasso, Adobe, Microsoft 365, etc. |
| 6520 | IT Equipment | OPEX | 01 / Admin | Computers, tablets, peripherals |
| 6530 | Phone & Communications | OPEX | 01 / Admin | Cell plans, internet, radio systems |
| 6600 | Marketing & Business Development | |||
| 6610 | Advertising & Promotion | OPEX | 01 / Marketing | Paid ads, sponsorships |
| 6620 | Website & Digital Marketing | OPEX | 01 / Marketing | Hosting, SEO, digital campaigns |
| 6630 | Trade Shows & Industry Events | OPEX | 01 / Marketing | Booth fees, travel for trade events |
| 6640 | Photography & Portfolio Production | OPEX | 01 / Marketing | Non-billable content creation for marketing |
| 6700 | Professional Services | |||
| 6710 | Legal Fees | OPEX | 01 / Admin | Contracts, employment, compliance |
| 6720 | Accounting & Audit | OPEX | 01 / Finance | CPA, bookkeeping, payroll service |
| 6730 | Consulting | OPEX | 01 / Admin | Business, HR, or technical consulting |
| 6800 | Insurance — Overhead | |||
| 6810 | General Liability Insurance | OPEX | 01 / Admin | Covers EP operations and events; typically required for venue access and client contracts |
| 6820 | Property & Equipment Insurance | OPEX | 01 / Admin | Owned gear, shop contents |
| 6830 | Professional Liability (E&O) | OPEX | 01 / Admin | Errors & omissions coverage |
| 6840 | Umbrella / Excess Liability | OPEX | 01 / Admin | Excess coverage above GL, auto, and workers comp policy limits |
| 6900 | General & Administrative | |||
| 6910 | Bank Fees & Merchant Processing | OPEX | 01 / Finance | Wire fees, credit card processing |
| 6920 | Dues & Subscriptions | OPEX | 01 / Admin | Industry memberships, trade associations |
| 6930 | Training & Education | OPEX | All Divisions | Certifications, courses, safety training |
| 6940 | Travel & Entertainment | OPEX | All Divisions | Client meals, site visits, non-billable travel |
| 6950 | Office Supplies & Postage | OPEX | 01 / Admin | Paper, toner, packing materials, shipping and courier costs |
| 6960 | Licenses & Permits | OPEX | 01 / Admin | Business licenses, contractor licenses, state/local permits; DOT-related permits go to 6440 |
| 6990 | Miscellaneous Expense | OPEX | — | Expenses not categorized above |